ADMINISTRATIVE assistant

I am an energetic, experienced, computer-savvy, self-motivated team-player with expertise in executive schedule management.  My strengths include:

·                  Multi-tasking	·                  Prioritization Skills	·                  Flexibility
·                  Coordinating	·                  Learning new systems	·                  Communication

PROFESSIONAL EXPERIENCE

TRIPLE NET TECHNOLOGIES, Seattle, WA                              3/18/2015 -   6/26/2015  

Administrative Specialist (Assignment at King County District Court, Office of the Presiding Judge)

·       Providing daily administrative support for the Budget Department using spreadsheets, doing research and organizing contracts, leases, and invoices; processing car reservation requests, and assisting with jury summons and services as needed. 

·       Receptionist duties include greeting customers, answering phones and emails, directing customers to the appropriate staff member, opening and sorting mail, & receiving incoming deliveries.

                                                           

OFFICE TEAM STAFFING, Seattle, WA                                                              9/2014 -11/2014

Accounts Payable clerk

·       Compile, process and maintain accounts payable records, verify approval on all invoices and check requests, and code invoices.

   

ingram micro inc., Santa Ana, CA                                                                   1/2006 - 2/2009

Executive Assistant for Corporate Operations, Logistics & ISO Quality Control teams           

·       Provided daily secretarial support for the Corporate Operations & Logistics teams, local and remote, with primary focus on a Vice President, and two Senior Directors. 

·       Managed their calendars and travel arrangements, local and international.

·       Maintained expense reimbursements, stock removals & invoices 

·       Assisted in managing the SharePoint system by using web parts and Microsoft FrontPage to create & maintain web pages for document & information control

·       Independently learned SharePoint, WebEx, and Oracle

·       Taught seminars for employees to learn SharePoint, WebEx and Oracle

·       Coordinated meetings & conference calls with personnel & vendors, including reserving conference rooms & catering for in-house meetings, and using WebEx for online meetings 

·       Assisted the Logistics’ marketing team with seminar arrangements, including registration, exhibit booth & electrical rentals, travel arrangements, marketing supplies & signage, & marketing presentations

·       Ordered and maintained office supplies

nai capital commercial real estate, Newport Beach                       4/2001 – 6/2005

Administrative Assistant / Tech Support                                                                                         

·       Provided daily administrative support for the office, with primary focus on two Vice Presidents

·       Created marketing presentations & brochures using digital photos, graphics & charts 

·       Monitored property listings, lease & sale documents from beginning of the transactions to the end

·       Maintained office systems: printers, phones, copiers, fax, etc.

·       Problem shooting for the office computers, software programs, LAN & Internet connections

·       Prepared and maintained commission billings & logs

cb richard ellis, Anaheim, CA                                                                       7/1999 - 4/2001

Marketing Specialist / Broker Assistant                                                                                           

·       Assisted Industrial Broker team with creating & assembling marketing presentations & brochures

·       Maintained website of  listings

·       Monitored tracking of listings from beginning of transaction to the end

·       Assisted with secretarial duties including managing calendars & processing team vouchers

·       Worked as liaison between support staff, team & clients

the voit companies, Anaheim, CA                                                            4/1997 – 7/1999

Executive Assistant for Property Management (1998-1999)                                                              

·       Assisted Property Manager with due diligence, coordinating vendors & tenants, leasing & schedules

·       Maintained tenant files, insurance certificates, invoices, tenant improvements, credit applications

Executive Secretary for Sales & Leasing                                                             (1997-1998)

·       Assisted two Senior Vice Presidents with lease documents, research, investment offerings, proposals, market reports, presentations & brochures using graphics & charts  

·       Coordinated client & tenant communication, meetings & conference calls                  

EDUCATION

·       Gold Coast Schools & Real Estate Trainers, Costa Mesa, CA:  Real Estate License

·       Arizona State University, Tempe, AZ:  Majored in Business Administration

·       Rio Salado Community College, AZ: Studies focused on General Education for transfer

technical skills

                                                                                                                       

Typing 65wpm, Microsoft Windows OS & Software: 2010 Office Suite, Outlook Email & Calendar,  Word, Excel, PowerPoint, Access, FrontPage, Publisher & SharePoint;  Media sites: Facebook, Twitter, Pinterest, LinkedIn, Tumblr ; Salesforce, Oracle, ResX, WebEx, Adobe Acrobat, Photoshop & Flash; Google Earth,

ACT, Metropolis, Citrix, COSTAR, WinAir, MapPoint 

                                                                                                                                                    

BRIEF SUMMARY

I was laid off from Ingram Micro due to the economy, and went on a sabbatical.  I utilized my time by: attending online classes to continue working on my Bachelor’s Degree, attending career workshops, using software courses to keep my current skills honed, and doing odd jobs: caring for elderly family members, dog-walking, house-work, child care, and yard work.  

Now I am back in the work force doing temporary office work while I search for my permanent job.